CLUB ORGANIZATION AND BYLAWS
1. OFFICERS
- The
GSAF Club will consist of the following officers:
1. President
2.
Vice-President
3.
Secretary/Treasurer
- Additional
club positions which shall be appointed or filled with volunteers.
1.
Yardmaster/Show Coordinator
2.
When the GSAFC votes to attend a show, a
member will be assigned to coordinate module set-up and layout configuration under the
direction of the Vice-President.
3.
Communications Superintendent
- Officer
terms are for 2 years with the Vice-President assuming the Presidency after he has
completed his 2 years.
- Nominations
will be held in the month of September.
- Elections
are to occur in October allowing new officers 2 months of training.
- Office terms begin in January.
2. RESPONSIBILITIES
OF OFFICERS
- President
1.
Presides over Officers meetings.
2.
Presides over club meetings.
3.
At the discretion of the President,
responsibilities may be delegated as needed.
4.
The President cannot over-ride or veto any
decisions made by a majority vote of the club members, but can vote to break a tie.
5.
The President is authorized to spend up to
$100 of club funds unless an emergency arises.
- Vice-President
1.
Assists the President.
2.
Represents the Club when the President is
unable to do so.
3.
Presides over club meetings when the
President is absent.
4.
Coordinates all shows that the club is
involved in utilizing club members, coordinating with the appointed Yardmaster.
- Secretary/Treasurer
1.
Receives deposits and takes responsibility for all monies collected.
2.
Keeps club checking account up to date.
3.
Provides a Quarterly financial report for
Officers meeting.
4.
Coordinates with the Communications
Superintendent on Club Newsletter.
- Yardmaster
1.
Club liaison with train show people.
2.
Coordinates module setups at shows.
3.
Coordinates module layout.
4.
Oversees club inventory.
5.
Assigns club members to bring modules.
6.
Financially responsible to Club treasurer for
all club arrangements at shows.
7.
Yardmaster is authorized to buy pizza or
burgers and soda for show set-ups. The cost is not to exceed $50.
- Communications
Superintendent
1.
Coordinates with the President monthly on the
Club Newsletter and sends newsletter via mail, e-mail, etc.
2.
Helps with preparing announcements for
upcoming events, meetings, etc.
3.
Helps the Club Secretary keep the Club roster
updated at least twice a year.
4.
Keeps Club and Officer meeting minutes.
5. Keeps a historical scrapbook of events, meetings, newsletters, etc.
3. CLUB
MEETINGS
A.
All meetings will be held the 3rd Friday of the
month unless otherwise notified. The formal Club Meeting will start at
B.
Meetings will be held from September to April and a
summer party in August.
C.
The annual Christmas party will be held the 1st
Friday or Saturday of December.
D. Meetings will be held at different member homes throughout the year.
4. CLUB
DUES
- Membership
dues are to be paid between August and November of each year. The dues are $12.00 per
person or $20.00 per family.
- Dues
for each new member are $12.00 plus $5.00 initiation fee. Dues will be prorated after
December at $1.50 a month.
- Members who do not pay their dues by the end of November will be considered inactive.
5. CLUB
SHOWS
- The
Club will vote on which shows they will support each year. This vote must be in the
majority of the members in attendance at the Club meeting when the invitation is
presented. Club members are welcome to attend other shows as they please but may not
represent the Club as a whole.
- Every
effort must be made to be ready at show-time with all modules operating and trains
running. Members track, switches, and pins should be clean and ready before the show
begins.
- Members
should make their individual modules as interesting as possible with approved scenery.
Members should be prepared to answer questions the show crowds might have.
- Members
need to schedule themselves to be at their modules as much as possible during show hours
to operate their layout and trains.
- Members who do not have modules at a particular show are encouraged to help with set-up, tear down, monitoring the nodules, and running trains.
6. SCENERY
STANDARDS FOR MODULES
- 2
mainline tracks will run straight through all modules. Mainline tracks must use rubber
roadbed.
- No
extensions from mainlines without approval from Yardmaster.
- Use
operating accessories and American Flyer or S-gauge compatible type scenery only.
(Plasticville, Lionel, Marx, K-Line, or anything that looks appropriate in scale and
style.)
- Scenery
is to stay in tune with show theme if one is selected.
- Load
trains in club yard or from personal module.
- Clean
up after eating during show hours. No food or drinks should be left on modules.
- No
stacking of boxes on tables during show hours. Boxes should be stowed beneath modules.
Save tables for train repairs, etc.
- Follow
timetable (if used) for operating trains.
- Coordinate
all track incursions (bringing trains onto the mainlines) with approval of the operating
engineer.
- No
bare wood. Each module must be covered with astro-turf or decorated in a natural type of
scenery. The module backboard should be painted club color or covered with some type of
scenery or backdrop. No bare wood, please.
- Backdrops
or backboards must be in place before show starts. The only exceptions are the yard
modules.
- Modules
need to have approval of Yardmaster or a Club Officer prior to set-up and built according
to Club specifications (36" wide x 70" long x 36" high).
- Members are responsible for their own modules. The Club will provide the table skirting and, where necessary, the plastic retaining walls for corner modules and yard modules.
7. NEW
MEMBERS
- Attend
3 club meetings before applying for membership to ensure mutual interest.
- Fill
out Club application and member profile (his/her interests, etc.).
- Must
be nominated/recommended by two GSAF Club members.
- Participate
in at least 1 train show.
- Abide
by the by-laws of the GSAF Club.
- $12.00
annual Club dues with $5.00 initiation fee (see 4.B above).